M.S Events Now Productions Ltd operates in the field of organizing private and corporate events, conferences and seminar services, international and local cultural events, exhibitions and other.
We are committed to preserving the privacy of all members and visitors and we understand that they entrust important non-public personal data (as defined in the General Data Protect Regulation – GDPR, regulation 2016/679 of the European Parliament and Council of the 27 April 2016), to us, and we take seriously our responsibility to protect and safeguard this data.
Please read this policy to understand how we use and protect the information that you provide to us.
M.S Events Now Productions Ltd is the data controller of the data you provide. For further information about your data please contact us via email.
M.S Events Now Productions Ltd and its partners, employees, affiliated companies are jointly referred to in this policy as “we”, “us” or “our”.
The purpose of this policy is to set out the purposes for which, and the manner in which, we may collect and use personal information that we may obtain about you. By either registering as a member and/or by using this Website generally you consent and agree to us using your information in accordance with this policy. Please read the policy carefully.
Your use of the Website is also governed by our Disclaimer.
Data collected and method of collection
M.S Events Now Productions Ltd collects general and personal data concerning you from:
- you when you provide your details to us;
- its Clients (in such cases, the Client must ensure that it is entitled to disclose such data and that you are aware of the various matters detailed in this Policy);
- participants at Client’s meetings and events organized by us;
- users of our or Client’s websites; and third parties (such as online service provider or single sign on authority).
Following the reception of the data, an electronic profile is created in our proprietary tools for each person or entity (the “Contact Profile”).
The Contact Profile may contain but is not limited to:
- date of birth;
- phone numbers;
- email addresses;
- organization or company of employment and/or job title;
- field of activity and/or interest;
- credit card references/numbers;
- travel destinations;
- travel schedules;
- travel preferences;
- accommodation preferences;
- other communicated preferences;
- passport; and
- visa details.
Use of your personal information
When you register with and/or use this Website:
(a) you may be asked to provide certain information such as your name, address and other contact details and credit/debit card details. We do not store your credit/debit card details;
(b) we may gather other information about you, including personal data provided in any messages you send via the Website and any emails and letters that you send to us. We also collect cookies which may include personal data about you.
Use of information
(a) to register you with our Website and to manage an account you hold with us;
(b) to administer our Website services;
(c) to give to companies and organisations to the extent they need that information to fulfil your registration and membership;
(d) to fulfil our agreement with you and to process your registration and membership and obtain payment;
(e) to send you email notifications and updates;
(f) to notify you about important changes and developments to the Website;
(g) to analyse your preferences (for example, market, customer and product analysis) to enable us:
(h) to provide you with a personalised browsing experience when using the Website; and
(i) to review, develop and improve our Website;
We may store and process your information on our own information technology systems or we may pass your information to third parties who will store and process on our behalf.
Purpose of data collection
We use the data collected to provide, maintain, protect and improve the overall quality of its services. Data collection is also meant to protect our company and its users. We do not collect more data than is necessary to fulfil such purposes.
In addition to creating Contact Profiles, we use your data for the following purposes and for which you give your consent:
- a) Bookings: The Contact Profiles are stored in a database as a reference document to be consulted each time a booking is to be made. When a booking is made, we create a booking code that contains all of the personal data along with the booking information that is needed to fulfil your request and to fulfil regulatory requirements for certain destinations. To make bookings, we might need to transfer personal data to various third-party travel suppliers (such as airlines, hotels, car rental companies, online booking tool companies, safety and security tracking providers and computer booking systems) within your home country or in another country where you may be traveling and often also to government bodies for certain destinations.
- b) Consolidation of travel data: At the request of a client, we or a third party may prepare information reports that summarize and analyse the expenditures per destination, per travel supplier, etc. Such reports which may include certain personal data from your Contact Profile are then submitted to the requesting Client.
- c) Compliance with travel policy: At the request of a Client, we may report on your compliance with the event compliance policy, budget compliance policy or travel policy of such Client and identify any exceptions to the compliance.
- d) Promotion and marketing: We may use your data to personalize your experience on the website by presenting advertisements that are more relevant to you, to send you marketing communications that we believe may be of interest to you, including information about our services, case studies, thought leadership or whitepapers, blog updates, etc.
- e) Other purposes: We may use your data as we believe to be necessary or appropriate: (a) under applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce our terms and conditions; (e) to protect our operations; (f) to protect our rights, privacy, safety or property, you or others; and (g) to allow us to pursue available remedies or limit the damages that we may sustain.
You must ensure that the data you provide us with are:
- truthful; and
- compliant with any applicable laws.
Disclosure of your information
We may give information about you to the following companies and organisations for the following purposes:
(a) to other companies in our group of companies to obtain support services in connection with travels, meetings and events services and/or other services to its Clients, such as emergency online booking services, hotel booking services, ground transportation requirements or airline ticket issuance, badge provider and, in some cases, personal data will be shared with these third parties in order to pursue our mission and goals;
(c) to agents who (on our behalf) who will help us in the organization of the Events;
(d) to anyone to whom we believe has a right to know your information for the best preparation and organization of the Events; and/or
(e) if we have a duty pursuant to the law to do so.
We may also share information about you and the conduct of your account with credit reference agencies, other lenders and relevant third parties including our legal advisors and debt recovery agencies.
In order to protect our customers and us from fraud and theft, we may pass on information that we obtain as a result of carrying out identity checks and other information in our customer records, including how you conduct your account, to other companies within our group and to organisations involved in fraud prevention and detection, to use in the same way. We may also disclose information and data relating to you to the police or any regulatory or government authority in response to any request to which we are legally required to comply including requests in connection with the investigation of any suspected illegal activities.
How can I get my name removed from the Website mailing list?
If you have opted in or otherwise qualify to form part of our mailing list and no longer wish to receive our newsletter or other promotional communications and/or general information, you may opt-out of receiving such communications by following the instructions that are included in each communication.
You may also opt out by:
(a) writing to us;
(b) emailing us.
A cookie is an element of data that a website can send to your browser, which may then store it on your system. Cookies allow us to understand who has seen which pages and advertisements, to determine how frequently particular pages are visited and to determine the most popular areas of our Website. Non-personal information such as browser type, operating system and domain names, may also be collected during your use of the Website and this information may be used by us to measure the number of visitors to the Website. Unless you have indicated your objection when disclosing your details to us, our system will issue cookies to your computer when you log on to the Website.
Your browser also generates other information, including which language the Website is displayed in, and your Internet Protocol address (“IP address”). An IP address is a set of numbers which is assigned to your computer during a browsing session whenever you log on to the Internet via your Internet service provider or your network (if you access the Internet from, for example, a computer at work). Your IP address is automatically logged by our servers and used to collect traffic data about visitors to our Website. We also use your IP address to help diagnose problems with our server, and to administer our Website.
We employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. We will treat all of your information in strict confidence and we will endeavour to take all reasonable steps to keep your personal information secure once it has been transferred to our systems. However, the Internet is not a secure medium and we cannot guarantee the security of any data you disclose online. You accept the inherent security risks of providing information and dealing online over the Internet and will not hold us responsible for any breach of security unless this is due to our negligence or wilful default. We will retain your information in accordance with the retention periods in this policy or for as long as the law requires.
Where you have entered your credit/debit card and/or PayPal details for payment of your registration/membership or other services on the Website, we will not store your credit/debit card data.
We maintain physical, electronic and procedural safeguards to protect personal non-public data.
Data transmitted to us through the contact forms on websites are transmitted in an encrypted form. Transmission of personal data via the Internet is made at your own risk. We attempt to protect your personal data from unauthorized access by third parties by means of precautions such as pseudonymization, data minimization and observing deletion periods. Despite these protective measures, however, we cannot completely rule out unlawful processing by third parties.
How long do we retain the data
We retain the personal information that we collect from you only for as long as required for statutory, business, tax or legitimate interest purposes.
Your information is retained in electronic or paper format or both.
When it is no longer required, it will be deleted or destroyed.
Should you wish to obtain information on the specific retention period of any personal information we hold on you, please contact us.
Your rights in respect of your data
Your principal rights under data protection law are:
- right to be informed about the personal non-public data we collect and how we process it – this policy aims at providing you with this information;
- right to access – you have the right to obtain confirmation that your personal non-public data is being processed and have the ability to access it;
- right to modification – you have the right to request the modification of any personal non-public data we hold on you if it is incorrect or incomplete;
- right of portability – you may ask us to forward to you the personal data we hold on you and which is portable at law in a structured, commonly used and machine-readable format or to transmit that data to another data controller, where it is technically feasible to do so;
- right to erasure – you have the right to request the removal of your personal data, which shall be deleted, unless there is a legal requirement or reason for us to continue processing or storing it;
- right to restrict processing – you have a right to restrict or withdraw consent to the processing of your personal data. In such cases we are permitted to store your data, but not to process it further unless there is a legal requirement or reason for us to continue processing it;
- right to object to processing for specific reasons at law, being the following:
- processing based on legitimate interests or the performance of a task in the public interest or in the exercise of official authority;
- direct marketing, including profiling to the extent that it is related to such marketing activities;
- processing for scientific or historical research purposes or for the purpose of statistics; and
- you have the right to file a complaint with supervisory authorities if your information has not been processed in compliance with GDPR.
For any requests in furtherance to the above, please contact us via email. We shall endeavor to reply at the very earliest.
Please be aware that our Website may contain links to other websites. These websites are outside of our control and are not covered by this policy. If you access other websites using links on our Website, we are not responsible for the data policies or procedures or the content or functionality of the linked websites.
If you have any questions and or comments about this policy please contact us:
Address: Irinis 158, P.O.Box 51651, 3507 Limassol, Cyprus
Tel: +357 25367711
Changes to the policy
We keep our policy under regular review. We may amend and update this policy from time to time. Any changes in the future will be posted to the Website and where appropriate, through email.
All comments, queries and requests relating to our use of your information are welcomed and should be addressed to our email.
This policy was last updated on 1st March 2021.